Tool Inventory App Pricing | Free Trial

Simple Monthly Pricing.

Plans for any size team.

Starter

For small teams, using the mobile app to track and share tools and items.

Free

Mobile Apps

3 Employee Limit

10 Virtual User Limit

100 Tool Limit

Barcode / QR Code Scanning

Knowledge Base Support

GPS Capture on Scans

Web Portal + Admin Sign In

Unlimited Locations

Powerful Reporting

Data Import and Export

Training & Setup Help

Multi Account Structure

Download Apps

Business

For small to medium size teams needing robust features and reporting.

$80

per month (includes Admin User)
+ $10/Employee, sold in blocks of 5.

Mobile Apps

Add Employees $10 Each*

Unlimited Virtual Users*

Unlimited Tools

Barcode / QR Code Scanning

Priority Phone + Online Support

Web Portal + Multi Admin

Unlimited Locations

GPS Capture on Scans

Powerful Reporting

Data Import and Export

Training & Setup Help

Multi Account Structure

FREE 14-DAY TRIAL

Get Started

Enterprise

For large organizations needing unlimited tool tracking and 100+ users.

Contact

for pricing

Mobile Apps

100+ Employees

Unlimited Virtual Users

Unlimited Tools

Barcode / QR Code Scanning

Named Support Rep

Web Portal + Multi Admin

Unlimited Locations

GPS Capture on Scans

Powerful Reporting

Data Import and Export

Training & Setup Help

Multi Account Structure

*1 Business Plan, easily add users for $10 each, sold in blocks of 5, assign as Employee or Admin roles.
*2 Virtual Users are people that don’t need sign-in access to the system, but you still want to assign responsibility for Items.

See All Features

Packed Full of Features

	Starter	Business	Enterprise
Platform Access	iOS & Android Apps	Web Portal + iOS & Android Apps	Web Portal + iOS & Android Apps
Support	Self-Service Portal + Email	Self-Service Portal + Priority Email & Phone Support	Self-Service Portal + Priority Email & Phone Support
Tool and Item Details	Starter	Business	Enterprise
Item Database	100 Tools	Unlimited Tools	Unlimited Tools
Notes	Unlimited Notes	Unlimited Notes	Unlimited Notes
Custom Note Types	n/a	Included	Included
Images + File Attachments	Unlimited Attachments	Unlimited Attachments	Unlimited Attachments
Barcode & QR Code Scanning	Included	Included	Included
Bundle Items into Kits	n/a	Included	Included
Consumable Inventory	n/a	Included	Included
Quantity Items	n/a	Included	Included
Custom Item Fields	n/a	Included	Included
Rental Items & Rates	n/a	Included	Included
People & Places Tracking	Starter	Business	Enterprise
Employee Access	3 Employee Connections Included	Add Up to 100 in Blocks of 5	100+ Connections
Virtual Assignments	10 Included	Unlimited	Unlimited
Location Assignments	n/a	Unlimited	Unlimited
GPS Scan Tracking	n/a	Included	Included
Sharing and Actions	Starter	Business	Enterprise
Find and Borrow Tools	Included	Included	Included
Loan Tools to People	Included	Included	Included
Transfer Warehouse Locations	n/a	Included	Included
Transfer Job Locations	n/a	Included	Included
Mass Loan or Transfer of Tools	n/a	Included	Included
Audits & Audit History	n/a	Included	Included
Tasks & Notifications	Included	Included	Included
Data & Reporting	Starter	Business	Enterprise
Import & Export Data	n/a	Included	Included
Costing History + Export	n/a	Included	Included
Item History	Included on Item Record	Item Record + Reporting & Download	Item Record + Reporting & Download
	DOWNLOAD APPS	GET STARTED	CONTACT US

What People Are Saying

BEST TOOL TRACKING APP

★★★★★

“Ease of use and technical support is off the charts with this one. Keeps everything organized and everyone accountable for the tools they have, which makes sure we get them all back and accounted for.”

Matt G.

TOP NOTCH ASSET TRACKER

★★★★★

“I love the audit feature that allows me to send audits to any of our field guys to confirm they still have the tools/equipment assigned to them. This app is a must have for any company that is in need of a tool/equipment tracking system.”

Sam

COMPLETE SOLUTION

★★★★★

“Very flexible and complete solution for loaning/sharing out tools and items in your company. With the ability to scan in custom bar codes, this speeds up the process tremendously! Well done!”

Thomas P.

Frequently Asked Questions

Is barcoding included?

Barcode scanning is included with our Free, Business, and Enterprise plans.
ShareMyToolbox uses the camera from your mobile device to scan barcodes.
We are barcode independent so you can use your current barcodes or any local vendor you prefer. If you don’t have a vendor please visit our Asset Tags page for a link to our recommended barcode supplier. The system works with or without barcodes so you can add them if/when you are ready.

Do you support QR codes?

QR Code scanning is just like traditional barcode scanning so we support both.
ShareMyToolbox uses the camera from your mobile device to scan QR codes.
You do NOT need to generate custom codes. You simply edit a tool in your catalog and tell the system what QR code matches that tool. This let’s you use any QR code or Barcode you wish.

Can I add Field Users in the future?

Many people will start by getting their tool inventory organized with an “Admin Only” system.

An admin only setup provides a single primary user with the ability to setup tools and a list of who and where the tools are being assigned in the system.

Once everything is setup and organized then field personnel can be added to the system in blocks of 5 for our paid plans. Our Free plan includes 3 Employees and 10 Virtual Connections.

For our paid plans, the system will automatically pro-rate the added users for the remainder of the plan period. (Monthly or Annual.)

For our paid plans, adding the users is as simple as logging into the web interface and clicking “upgrade plan” under the subscription tab. Field users will instantly be available to setup in the Connections tab after ordering.

How many devices can I have?

Device usage is unlimited. We track the unique login ID’s that you setup when you create Admin or Employee Connections. An individual Admin or Employee can sign in with as many devices as they want.
This allows a field worker to have the system on a phone and tablet at the same time.

Can multiple people share a login?

Since the same login can be used on multiple devices it is permissible to share a single login between people.

This is common in an Admin Only setup scenario where multiple people are building a tool catalog at the same time.

This can also be used if the company wants to share a single Employee Role between personnel that just need to see the status of tools but won’t be actually borrowing tools themselves. For example multiple owners or executives who want access to the tool catalog but won’t be receiving tools might choose to share a login.

Can I mix Monthly and Annual Users

At this time you cannot mix monthly and annual user connections. You need to pick one subscription method for the entire system.

Will you come visit us for setup?

The system REALLY is easy to use. It is so easy in fact that you don’t need us to come set it up for you. For paid plans, we offer phone, web, and email support. For free Plans we offer a self-service support site plus email.

If the system required professional implementation experts to come onsite then it clearly wouldn’t be simple.
ShareMyToolbox is tool tracking made simple. So simple that you don’t need to pay us for onsite setup!

What add-on fees are there?

There are no additional fees for each plan. Should you want additional features, you may upgrade from Free to Business or Business to Enterprise.

Business users may upgrade or downgrade the amount of users anytime.

Does my Trial information stay in the system once I subscribe?

Business plans can convert from the Free Trial to a paid subscription at anytime. All the setup you completed during the trial period is retained for your subscription.

If you would prefer to wipe your system when you subscribe please contact us.

What are Connections?

“Connections” is our general term for the people/places you are loaning tools to.

There are 3 types of connections:
1) Admin Connections are paid user connections that provide additional admins with access to the system.

2) Employee Connections are paid user connections which give employees the ability to sign into the system. This is used for providing visibility into tools and can also be used for establishing responsibility for tools.

3) The final type of connections are “Virtual Connections” which are often used for trucks, vans, trailers and boxes.

For Business plans, we sell access to the system by Connection for LIVE users such as employees or admins. We do NOT charge for virtuals as those connections are not accessing the system with a login and password.

What are Blocks of Connections?

Rather than charging for each individual connection you add to the system we sell connections in blocks of 5 for Business plans.

The user blocks are needed to vastly simplify our billing/collections process and keep our pricing as low as possible.

If you only need 1 or 2 connections you will still need to purchase a block of 5. Similarly, if you need 6 employee connections you will need two blocks of 5 connections for a total of 10.

The single Primary user which comes with the Base System is not counted in the connection list. Thus, it is possible to operate the system as an “Admin Only” using just the primary user account and zero connections. This is often a great way to get started with system setup.

How much hosting data is included?

Unlimited data will be hosted for you as part of the subscription. There are no overage fees or hidden storage costs.

How many Tools and Assets are included?

Paid Plans can add unlimited tools and assets in the system.
We love tools so buy a bunch!

Our Free Plan offers up to 100 tools and assets.

How much Support is included?

Unlimited support is included. We say the system is “easy to use”. We back that up by providing as much support as you need to get it setup and running.

Since it is REALLY easy, we can support lots of customers at a very low cost.

Free accounts can utilize our online database and email support. Business customers are able to access phone support, and our Enterprise customers will be assigned a named support rep.

What is the Return and Refund Policy?

Subscriptions are non-refundable. You can cancel at anytime during the subscription period to cease future billings but the initial subscription payment is non-refundable.

Can I change from a Monthly to an Annual Subscription?

Yes! You can start with a monthly subscription and click “upgrade plan” to change to an annual at anytime. The system will complete the term of the monthly plan and then start the annual.

Similarly you can change from Annual to Monthly and the system will finish the term of the annual plan and then convert you to a monthly plan moving forward.

The term of the plan purchased is non-refundable so the system always completes the paid for plan first before activating the new plan.

Can I pay by check?

Our system’s billing process is automated to enable clients to self manage their number of users and subscription. Credit card payments are highly preferred. However, if your company policy requires payment by check please contact us.