Tool Billing & Costing Made Simple

Watch the video to see our easy solution to tool costing and tool billing for contractors.

Tool billing and tool costing doesn’t have to be complex. The first rule is; there are not rules for billing. Any rules you establish will need to be changed for some future job or customer who demands a different billing scenario. Thus, the most important thing for small tool and equipment billing is to be flexible!

ShareMyToolbox uses our phone app to make the check in and check out of tools quick and simple. We track every tool and every transfer from field workers and jobs. Since the app is tracking each tool movement it is easy for us compile costing records. We simply look back over any timeframe you specify. Then filter by whatever person or job you want to filter by. And with one click you can download an Excel sheet with all you tool records.

We make it easy to track multiple rates on every tool with customizable rate labels. Thus, you can track daily, weekly, monthly rates. You can track internal vs external rates. Sell rates vs buy rates, yep! Harsh environment rates, no problem! You create your own labels and thus the system works the way you need it to.

Check out our quick video on tool billing and costing above and then start a FREE trial of the system to test it out for yourself.

More App Videos

Barcode Icon

Barcode & Asset Tags

Rugged asset tracking tags have been tested in the harshest environments by our customers. Scan them with the phone/tablet cameras for a quick and easy way to check tools in and out.

Click here for Asset Tag Video

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Maintenance & Calibrations

Schedule maintenance and calibration alerts. Receive damage notices and repair requests from the field. Track a history of all these activities so that you can keep your equipment working.

Click here for Tool Maintenance Video

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Costing & Billing

If you need to cost or bill tools to jobs we have you covered! You can track multiple rates per tool and generate a costing report by person or by job.  Asset tracking for internal costing of external billing.

Click here for Tool Billing Video

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Tool Audit & Field Audits

Need an easy way to check with field personnel to make sure they still have a tool that was assigned to them? Tool audit allows the shop manager to quickly request an audit of any tool at anytime. Keep track of last audit date and the condition of every tool with the best audit process in the industry.

Click here for Tool Audit Video

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Kit Tracking

Do you have tools that need to be tracked in bulk such as extension cords or hard hats? Or how about kits of tools such a Knaack boxes and trailers? No problem, we are built for construction so we have those covered! Choose your item type when creating the item and the system will give you exactly what you need.

Click here for Kit Tracking Video

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Consumable Items

What about all that small stuff that you send to jobs and you don’t expect it to come back? Well we don’t have you covered on that just yet but we will soon! The ability to track consumables and charge them to jobs is coming very soon. Give us a call to get an early preview of this functionality.

Click for Consumable Tracking Video

Tool Barcode Scanning

Are you already using ShareMyToolbox and looking for more information on tool costing and billing? 

Check out our Tool Tracking Tips Page for general information.

Click on this link to get to training video and walk through of setting up tool costing.

If you want a walk through of how to setup tool costing in the system please click on the in system help (The blue question mark.) 

As always, feel free to contact us at with questions.